We’re growing! This means we’re making room for ONE more superstar on our team!
We have a small but powerful team – and we’re powerful because we carefully select those who match our values, mission and vision.
If you are right for our team, here are two things that will put you to the test:
1.) Do you carefully pay attention to written details?
2.) Do you follow all of the instructions in the application below?
If you think this may be a good fit for you, take your time and read all the details below – carefully.
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OUR MISSION, VISION AND VALUES
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It’s important that our team members are in full alignment with our Mission, Vision and Values.
Wondering what those are? See them below!
***OUR MISSION***
Our mission is to make a difference through inspiring great leadership everywhere.
***OUR VISION***
Our vision is to change work and life for the better.
***OUR VALUES***
- Dream Big
- Get Shit Done
- Make an Impact
- Have Fun
We can offer
- a fast-paced, always innovating work environment
- the opportunity for you to build your own processes and tools
- a relaxed office environment that doesn’t watch the clock… just deliver results
- ongoing professional development and career support
- great colleagues and the opportunity to make a huge difference in the lives of Canadian leaders
Still sound like a fit? Keep on reading!
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THE POSITION
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Position Title: Administrative Co-ordinator
As administrative coordinator, you will be responsible for administrative procedures, managing office operations, assisting in technical issues and executing administrative projects. Your “can-do” attitude, exceptional eye for detail, combined with superior organizational skills and ability to anticipate and get ahead of opportunities will be key assets to this role. As part of a small team, you are comfortable working independently, are a self-starter with major initiative and energy.
This position primarily oversees all administrative and technical responsibilities and reports to the President and Manager, Programs.
General Administration
- Executive Assistant to the President
- Office liaison with the landlord, interacting with landlord on general tenant issues, as required
- Office management: ordering supplies, up-keep on office necessities, liaising with printers for various requirements (business cards, mailing labels, general printing, etc.), maintaining office filing systems
- Booking and scheduling meetings
- IT liaison and IT support
- Interacting with the bookkeeper on a regular basis around AR requests or issues
- Requesting and issuing client invoices and tracking against AR reports
Project Administration
- Supporting the Senior Project Manager on client projects
- Updating and maintaining LMS system
- Scheduling project and client sessions and scheduling and sending project communication and reminders
- Ordering project and client materials (workbooks, printing, gifts, food etc.)
- Tracking client interactions in Highrise CRM system
Marketing & Sales Support
- Website maintenance
- Social media scheduling and community management
- Coordinating printing of marketing materials
- Supporting the Marketing Manager
- Database management, maintaining accurate client records and monitoring/executing regular updates and database cleaning
- Tracking unsubscribes and “lost” members and updating information accordingly
Qualifications and Experience
- College diploma/University degree in Business Administration, Marketing or Project Management is an asset
- Experience working in leadership development, training and development, professional services, human resources, education, client services, or marketing
- Administrative experience preferred
- Strong proficiency in html an asset
- Fluency in Microsoft Suite (Excel, Word, PPT) is essential
- Experience with WordPress is a strong asset
- Ability to work with Illustrator, Publisher or other design platforms also an asset.
Skills
- Highly organized, detail oriented and deadline focused individual
- Able to manage multiple priorities and respond to shifting needs
- Exceptional verbal and written communications
- Able to comfortably and effectively interact with senior leaders
- Social media savvy
- Able to work independently as part of a small team
- Super organized… you’re always one step ahead of everyone
- Enjoy working in a fast-paced, environment
- Friendly and outgoing
Download full job description here: Administrative Coordinator – The Roundtable
There is room to grow with us! The individual who previously held this position is moving up to another position.
Salary: $40,000 – $45,000 + Bonus
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STEPS TO APPLY
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Step #1: Answer to the following questions below:
- The best experience I’ve ever had in my life was when I…
- The biggest challenge I’ve had to overcome was when I…
- It drives me crazy when people…
- My favourite part of coordinating projects is…
- What I’m going to bring to the Roundtable…
Step #2: If we select you to move further, we will ask that you complete the following assessment(s) for us: Individual Directions Inventory, Kolbe A.
Step #3: If you are successful in steps 1 through 2, we will contact to set up and in person interview with our panel of awesome team members.
(Additional steps may be discussed following step 3, if successful).
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We are looking forward to hearing from you and seeing what phenomenal skills you’ll bring to The Roundtable!
We are on a mission to create better workplaces by inspiring leaders to make a positive impact. Our programs win awards. Our clients rave about their experiences with us. Visit our website to learn more. www.goroundtable.com
The Roundtable
